Most organizations today operate with a larger remote workforce than ever, and some may no longer have as easy access to their data center. To address this situation, new services and solutions may have been introduced into the IT environment, many of which have likely increased complexity and risk, complicating the challenge of managing “dark data” (Personally Identifiable Information). , compliance, IT security and data management.
Furthermore, the “do-it-yourself” nature of managing multiple products – in most cases purchased from multiple suppliers in an increasingly diverse landscape – has become nearly impossible for IT teams, already struggling, and contributes significantly to the increase in total cost of ownership (TCO).
Tips for future-proof data management
Organizations must now move from a state of maintaining productivity at the highest possible level and eliminating IT-related problems to trying to find a new and productive “normal”. It is no longer just a question of ensuring continuity of activities, but of understanding how to improve what has been implemented and subject it to stress tests for future needs.
Here are nine considerations and best practices for overcoming avoidable mistakes in continuity planning:
- There is no doubt that the presence of a predominantly home-based workforce increases the landscape of possible threats to the organization. Re-evaluating existing IT policies and updating them to support the remote workforce therefore becomes critical. To counter cyberattacks in online casino you need to set up alerts that detect unusual activity, such as changes to permissions, increased storage volume, and high volumes of data moved. You can use mobile apps to easily spot problems before they arise. Anticipating an attack is the most important thing, as long as the organization has a multi-level defense and recovery plan. The advice is to collaborate with the supply chain to leverage all their integrations to simplify and improve security positions along the entire chain.
- Phishing scams. With the high stress and distraction associated with the continuing upheavals induced by the pandemic and with the increase in workload due to the phenomenon of the “Great Resignations”, employees are more likely to fall into scams and malicious tricks. This is why you should consider submitting a list of approved URLs for staff screening or whitelisting when using client-based content, and even sending “bogus” phishing emails to test their understanding. The greater the knowledge and awareness of employees, the less likely they are to become the target of ransomware attacks. Check how meilleurs casinos en ligne protect their online security.
- Social engineering . It is not uncommon for cybercriminals to attempt social engineering tactics, such as phoning people in administrative roles claiming to be a computer scientist and needing to reset executives’ passwords and asking for the old password for verification purposes. These attempts are common and could compromise the entire infrastructure. It is important to ensure that the IT department has several channels of communication with staff, such as the Help Desk system, the content manager, messaging platforms and a wide range of first aid actions.
- Clean backups. It is good to examine the data backup protocols and follow the advice to adopt the “3-2-1” rule, which requires having at least three copies of the organization’s data, consisting of the original copy of the production data and two backup. The 3-2-1 rule in data management refers to having at least two different types of media for storing copies of data, such as local disk and cloud storage. Finally, at least one backup must be kept offline or offsite, or in an immutable state.
- Employee-driven backup. Organizations that allow staff the ability to restore their computer in the event of a problem must educate them on the importance of backups and teach them how to behave in the event of a problem. To maintain compliance, it is necessary to periodically distribute and republish educational materials and resources that explain how to back up locally and disseminate clear policies on where to store files, when to back up, and so on, to minimize minimal effect on “live” data environments.
- Local recovery. Since many workers use their own endpoints, such as personal laptops, and do not have IT teams at home, it is necessary to ensure that local recovery tools are in place. This will allow remote workers to reset their laptop to a working configuration without any outside help. There are several data management tools available that allow you to centrally archive the working disk image of a device and restore it in the event of a disaster. With the short time required to create a backup image, the benefits in terms of coverage for any unexpected failures or loss of connectivity to the corporate network are immense.
- Backup integrity. Not all backup jobs are completed and those that do are not always reliable. It is therefore important to ensure that data copies are usable and reliable for restores by testing them through a backup console or tool. In the cloud, this can be done through a provider’s dashboard. This is an impactful and simple job that IT teams can do remotely.
- Be careful in sharing files. It’s best to use a remotely accessible file sharing system or cloud-hosted file exchange – this can help modernize IT systems and support employees anywhere. This will also allow the organization to manage the proliferation of corporate data that has been or continues to be shared on unsafe services or platforms, especially those that fall within the so-called shadow IT.
- Data fragmentation. In the context of data management, it is useful to check for file copies and determine where the duplications are. If possible, try to apply deduplication and compression tools and enable optimization of small files. This frees up storage resources when new hardware cannot be purchased and installed, while improving the total cost of ownership of existing resources.
IT teams face unprecedented demands to go beyond just supporting business operations and start acting as a source of innovation and competitive advantage. By overcoming these different data challenges, some of the major IT hurdles will be eliminated and IT will be able to meet growing expectations, developing best practices and ensuring effective data management.